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Property Management in Warsaw

Immo Polska
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Dutifulness and artistry of every day
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Professional property management is our métier
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Years of experience, capital of confidence
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Each property is unique, just like its owner and tenant
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Quality, not quantity
slide1
Dutifulness and artistry of every day
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Professional property management is our métier
slide3
Years of experience, capital of confidence
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Each property is unique, just like its owner and tenant
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Quality, not quantity

IMMOPOLSKA is a brand that since 2007 stands for quality, responsibility and continuity in providing a full range of service in Warsaw’s rental property management.

IMMOPOLSKA is an independent, local real estate agency, which in addition to property management service – managing apartments for rent – also proposes a range of services “à la carte”: intermediation in transactions of purchase, sale and rental of houses and flats, consulting, developing investment scenarios of real estate for rent. learn more about the company

Rental property management is to ousourse the management of owned real estate for rent to a specialized, trusted company with a proven track and experience.

Thanks to the transfer of the property to a management company, the owner gets rid of the hassle of contacts with the tenant, daily supervision, billing and repair issues. Worldwide, the property management service is the dominant form of supervision by the owner over his property, which are managed by a trusted professional. more on the property management service

Our experience with rental property landlords is a substantial database of information about their needs. By gathering them in one place you can get a lot of valuable tips when planning to rent your property. landlords’ link

Tenants are at the center of our attention. We base our cooperation with the tenants on mutual respect and clear rules, which are contained in a clear and understandable rental contract. What should the tenant know before signing such a contract? tenants’ link

IMMOPOLSKA currently manages properties located in Warsaw. On our website we present some selected available properties. You will not find them offered by other real estate agencies, because in most cases, in line with the will of their owners, we offer them on exclusivity basis. available properties (in Polish)

Build on our experience and responsibility, have your rental property managed by IMMOPOLSKA. We support various properties, starting from small apartments (from 30 m2 upwards), up to luxury houses from premium segment. Each client will receive our full attention and dedication, along with a solution tailored to his individual needs, while ensuring strict confidentiality. In the case of contracts for management of larger properties, such as a whole residential buildings or offices, we will be glad to offer our services on preferential terms submit your property go to contact page

About property management

Rental property management, or otherwise lease management, is to replace the property owner in all activities related to the letting and subsequent property supervision over the course of the lease agreement.

What does rental management consist of?

  • tenant search involving the preparation of the offer, placing ads on Internet portals and among cooperating real estate offices, organizing visits to the apartment, to propose the owner with potential candidates for tenants; conducting negotiations; This stage also includes verification of candidates for the risk of eventual financial unfairness,
  • signing rental contract on behalf of the owner, passing over the keys to the tenant while producing a detailed handover protocol,
  • managing cash flow between the owner, tenant and the building community, utilities providers and the tax office; we take care about the timely payment of all monthly fees, as well as the upcoming invoices for services that the subscriber remains the owner of the apartment,
  • taking care of the proper technical condition of the property by the yearly lease contract supervision,
  • final settlement of the cost of utilities used by the tenant, based on meter readings and rates charged by suppliers over the whole period of the lease agreement,
  • the ongoing technical support by organizing necessary maintenance and minor repairs, including helping tenants to organize repair of failures resulting from their fault,
  • appointing for renovations and painting in the vacancy periods between lettings,
  • quaterly account statements for the owners that include all income and expenses related to their property,
  • on-demand tenant statement reports containing the balance of advances to the utilities, after having deducted the costs paid to date.

Benefits from turning to a professional management comany:

  • time savings, since there is no more need for tenant search nor for apartment supervision,
  • liberate from direct contact with the tenant, which, for many owners, but also tenants, are a major drawback,
  • minimize the risk of a bad tenant , thanks to the thorough process of serach and subsequent verification, during which we use multiple criteria, also based on the experience previously gathered by the company,
  • taking care of the proper condition of the property through the annual supervision over the execution of the contract,
  • professional supervision over the timely payments from tenants , as well as leveraging new solutions promoting the financial reliability of tenants,
  • full control over the timeliness of making monthly payments to building communities and utility providers,
  • invoices and other financial documents stored in one place, chronologically, available at any time in a form of paper or scan,
  • monthly provisioning of owner’s account with the net amount free of any further charges, after having duly paid all the bills and obligatory taxes,
  • invoice issued for our services covering incurred costs of property management – especially important for those of you who keep full accounting.
Who can benefit from our services

people living abroad, while owning in Warsaw an apartment or house suitable for rental,

private investors with one or more apartments, commercial premises, garages or houses for rent,

owners of residential buildings divided into individual flats; holders of shares in such buildings,

developers aiming at renting their premises, residential or commercial,

companies or banks with rental property in their assets’ portfolio.

The fist step to benefit from our services is a property management agreement and a power of attorney from the owner to perform activities covered by the agreement. Our remuneration is on commissions basis and is calculated as a percentage of funds collected from the tenant. The company issues invoices for all our services.

Our company manages long lets only, that are to last at least 1 year. Only in some unexpected cases this period may be shortened. Because of the sense of responsibility towards both the owners and tenants we do not manage flats to be rented “by rooms.”

Property management is not the same as hiring the property from the owner in order to further sublet. At IMMOPOLSKA we work as property managers only, which means we act as the owner’s representative, based on the power of attorney. Therefore, any rental contract for property managed by IMMOPOLSKA is concluded directly between the owner, represented by our company, and the tenant. Our company is not hiring flats from owners and sub-let them to tenants.

For the landlors

Below are the answers to some of the questions most frequently asked by the owners of apartments for rent. If your question is not yet on our list, please let us know and the answer will appear below. contact us / get more information

Cooperation with the property management company

The property to be rented

Financial matters

The tenant

Repairs, technical matters

For the tenants

For us, the secret of effective rental management in the ability to smoothly cooperate with tenants. Our experience has shown that relationships with tenants based on mutual respect and clear common rules deliver the best results for all parties.

Below please find the answers to the questions most frequently asked by our tenants. If your question is not yet on our list, please contact us, we will post the reply here shortly. contact us / get more information

Rent, charges

The contract, formal issues

The equipment

Relations with neighbours

Technical matters

Other questions

Dictionary definitions

About us

IMMOPOLSKA is a brand of Warsaw real estate market that equals to quality, responsibility and reliability.

The company has been operating since 2007, initially as a one-man business, and now as a limited liability (sp. z o.o.) company.

  • Local scale
    IMMOPOLSKA is a local, independent real estate office, providing property management for long-term lets. IMMOPOLSKA was founded and is run by a licensed broker and property manager, Rafał Przelaskowski. We operate predominantly in the residential market in Warsaw.
  • French roots
    The inspiration for the company’s profile of a rental property management comes from the experience gained in Paris, where a large portion of residential property is occupied based on a long-term rental contract. The vast majority of these contracts are concluded on behalf of the owners by numerous property management offices operating on a local scale. For the first year the company IMMOPOLSKA was run in Paris under the brand of IMMOPOLOGNE, providing advice and practical help for the French customers interested in investing in the Polish real estate market, leveraging its high profitability and promising long term gain perspectives.
  • Long-term rental
    Today, the primary area of our business is property management of long-term rental of flats and houses belonging to both individuals and companies. We cover all districts of Warsaw. We began these activities in October 2007. In parallel, the company managed the 64-flat residential building, which helped us to extended the scope of our experience on accounting specific to a multi-unit property, as well as keeping the maintenance of the large technical infrastructure of a building equipped with devices such as a central heating system, elevators, fire alarm system and a garage with hydraulic parking system.
  • Mobility, availability, dedication
    We are proud to offer our customers full mobility and fast response time, which results from our focus on a specific territorial market – Warsaw. This allows us to give time and attention to each client, as well as real estate managed by us. We know our managed premisses in every detail – the configuration and dimensions of rooms, detailed list of its equipment, and often even the neighbours. On behalf of the owner we maintain a personalized contact with each of the tenants, as well as with the people from the administration of the building.
  • Auxiliary services of a real estate agent
    For its clients IMMOPOLSKA proposes as well some typical real estate services: intermediation in transactions of sale and purchase, rental housing, counselling, development of scenarios for investment in real estate for rent. The company’s activity is continuously insured against civil liability with regard to our services of brokerage, management and accounting services.
  • Long-term sustainability
    The company focuses on long-term cooperation with the landlords, tenants, as well as employees. This allows us to efficiently accumulate experience and provides a stable relationship between the company and the people who it serves. We operate in a small, universal structure, avoiding the high running costs or remuneration of the management or supervisory board. Due to the risk of conflict of interest, the company does not manage the real estate belonging to its team.
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IMMOPOLSKA is based in Warsaw, ul. Kępna 2 B, near the metro station Stadion. We cordially invite our customers to visit us in our office, which lets us to exhaustively introduce the company and our services. We speak English and French.

Please contact us for more details

contact us / get more information

The team

Rafał Przelaskowski

Board member

T: 501 135 765

przelaskowski.rafal@immopolska.pl

Rafał has graduated from the Warsaw School of Economics. He is a licensed property manager (no. 18641), real estate broker (no. 9165) and a certified accountant (no. 52627-2011). After 10 years of working in corporate culture, he founded in 2006 in Paris his first real estate office IMMOPOLOGNE, which provided consulting and search service to the French investors interested in the Polish real estate market. In 2007 IMMOPOLSKA was established and based in Warsaw.

“Running a real estate agency is the most interdisciplinary job I have ever had. What is the most awarding in my work is to know that someone has given our company full confidence by handing over to us the care for a large part of their wealth.”

Rafał Pęk

Property administrator

T: 606 791 502

pek.rafal@immopolska.pl

Rafał joined the team in 2017 as a property administrator. He is the contact person in all administrative and technical matters for both owners and tenants. Rafał has a technical background, which gives him an advantage in many situations. He is able to listen and understand the heart of the problems that have to be solved in the daily administration of the property portfolio.

“After years of technical work, I decided to move onto the real estate market, where I have more opportunities to interact with people, with my past experience helping me to solve the daily technical challenges that not everyone can handle.”

Małgorzata Bielewska

Property administrator

T: 796 704 001

bielewska.malgorzata@immopolska.pl

As a property administrator, Małgorzata supervises the premises in her portfolio, contacts tenants and property owners. As a graduate of the Warsaw University of Technology, she is an extremely meticulous and thorough person, who finds herself perfectly in an analytical work environment.

“The most important thing for me is proper work organization. Thanks to this, I can efficiently solve problems and find time for my own passions, which are traveling, cycling and mountain hiking.”

Anna Jeżak

Accountant

T: 22 113 14 55

jezak.anna@immopolska.pl

Anna is a graduate of the University of Warsaw specialised in Real Estate Management. She has a property manager license. For 15 years, she gained experience in a market leader company as a credit controller, conducting settlements of key clients and controlling financial processes. Then she completed her experience as a real estate property administrator working with housing communities on the Warsaw market. She is thorough and inquisitive.

“I’ve always felt great in the world of numbers, finances and settlements. Keeping the accounts of a property management company, I see how important it is to be scrupulous and diligent while dealing with landlords and tenants.”